AUCTION POSTPONED TO SPRING…
STAY TUNED FOR MORE DETAILS TO FOLLOW!!
From the Auction Committee
Good day to everyone! It is a good day indeed because once again, the quest to have a great and successful fall auction is at hand. The auction site is set up with 32auctions.com and ready for your sign-ups, food, baked goods, or made to order items. On Saturday, November 12 at 6:00 pm, the auction will begin in the church social hall.
For a suggested $10.00 per adult entry fee to join the festivities you get a great evening! Children are free and will have their own supervised festivities in the re classrooms. Upstairs, you will be entertained and can dance to the great music of the band lead by Brian McPherson. Food and desserts made by the volunteers of UUCV auction will be available to enjoy. An open bar will be hosted by the UUCV Men’s Group with beer, wine, mixed beverages, as well as non-alcoholic beverages. Here’s the best part of it all! You will have the opportunity to bid on the sign-ups and made to order food, baked goods, and made to order items that your donor friends have come up with. I and the committee are encouraging everyone to come on over on auction night and join the festivities! If you need a ride, let the committee know using the auction email address, and we will safely get you here and returned home after the auction. There is also the option of getting a proxy bidder to get your bids in.
With all that said, we need your donations. As I think about it, I do not believe there is a single adult (and even some children) that do not have some skill they can create a sign up with. (I learned to kayak from a 10-year-old boy!) I know there are educators here. Offer a few hours tutoring a struggling child. Cooks and bakers, do your thing! Travelers and explorers, take a group to an interesting or unusual place. Families, host a back yard game and BBQ event. No back yard, no problem, get with a family who does or host in a local state park. Pavilion rentals are relatively cheap and there is always something happening to participate in. These are but a few suggestions. Use your imagination! The more creative you are, the more likely you will fill your maximum attendee roster!
We also need food and desserts for auction night and as always, some volunteers to help
with the auction. It’s not demanding work and if we get lots of help, you may only need to help for an hour or so. A donor sign-up board is on the auction table in the social hall.
Sign-up sheets for auction donors are also available on the table or you can submit you sign-up to the email address below.
Step 1: Decide on a sign-up event you could host. Some ideas are:
o Plan and host a themed meal or get together for a small group or just an intimate evening for a couple
o Hold a dance/yoga/meditation/craft class at the church
o Donate an hour or two to do a minor home repair for someone who needs it
o Team up with someone and offer a couple hours of yard work.
o Put together a group day trip, tour, hike, or picnic at an interesting destination
o Offer your famous food item specialty
o Use your imagination! The possibilities are endless!
Step 2: Decide on a fair price people might be willing to pay to attend your sign-up, and how many people you could handle. The Auction is UUCV’s biggest fundraiser of the year!
Step 3: Submit your sign-up event by emailing a description, price, and photo (if possible) to firstname.lastname@example.org
· Or, fill out and submit a form at the Auction Table in the Social Hall
(note that this auction is for sign ups only. No “silent auction” items will be auctioned off this time around.)
Come to the Auction Party
· On Saturday November 12, the fun really begins!
· The doors open at 5:30 PM for a suggested $10.00 per person admission (children are free).
· You can dance to a live band, continue bidding on the auction events, enjoy lots of eats and desserts, and purchase both alcoholic and non-alcoholic beverages at the bar staffed by the Men’s Small Group.
· If more people sign up than there are places available in the event, there will be a drawing the night of the live auction to determine the winners
· If you have never been to one of our auctions, you will want to come because a good time is had by all!
The Children’s Auction
· Because children are not permitted to attend the auction in the main social hall due to alcohol sales, they will have a separate auction and goodies of their own downstairs while the adults enjoy themselves upstairs.
· There is always adult supervision and fun activities for the kiddos. No babysitter needed!
Contact Cathy Dewalt at UUCVauction@outlook.com if you have questions!
Auction Frequently Asked Questions
Part I: Auction Preparation
Why all of the fuss over the auction?
It’s the biggest fundraiser for UUCV, raising over $12,000 annually, an amount that is essential to meet our budget needs. It’s also our most important social event of the year, especially this year. A chance for us all to be together!
Where is the auction held?
It’s held in the social hall, although you probably won’t recognize it. Our many decorators will work to create a festive environment to match the theme, and it’s always great fun to see how the space has been transformed. We also use the sanctuary for check-in and check-out.
What is auctioned off?
Events and items offered by our members and friends. Sign-ups are the KEY part of the auction, as they raise the most funds and are fabulous ways for folks to get to know each other better. Hikes, dinners, parties and lessons are examples of group events or services, and each is offered at a set price. Food items are also offered, and these are sold to the highest or hungriest bidder!
Why do you ask for donations so early?
It takes quite some time to compile all of the data, including writing up details about each event and formatting them for later online viewing. This year we will be using www.32Auctions.com for you to preview, sign up, and bid on the auctions prior to our “live” event.
What if I can’t think of anything to donate?
Check with one of our volunteers staffing the table, or feel free to review one of the many prior booklets. Again, the best donations are sign-ups. (Many people plan their social life around UUCV auction events, both ones they offer and those for which they sign up!)
How else can I help besides submitting donations and perhaps later bidding on them?
We always need volunteers to provide food and adult beverages, help with administrative tasks, helping to decorate, setting up and tearing down, helping with the kids’ program, and many other tasks. Check the poster for opportunities or chat with the
auction coordinator. At a minimum, be sure the auction date May 14 is on your calendar and consider bringing a friend or two with you.
Why is there a registration fee?
The fee helps offset the costs of the event in general, and certainly is a small payment for the great ambiance and, of course, the company of other UUs! By registering early, you will avoid the check-in lines that evening and be able to bid, socialize and enjoy the other amenities right away. When you register, we’ll check to see if you have an online account at www.32Auctions.com, or help you create one.
Aside from planning to bid and socialize, what else should I know about attending the auction?
Consider dressing up to match the theme, as that makes the whole evening more fun! You’ll have access to some delicious appetizers, dessert and entertainment, all donated by our members and friends. Adult beverages, also donated, will be available for a suggested donation.
Rats! I have something else scheduled on auction night. Is there any way I can still participate?
You will be able to preview, sign up, and bid on items prior to Auction Night on www.32Auctions.com.
Who should I contact if I have more questions? Talk to our email Cathy Dewalt: UUCVAuction@outlook.com
Part II: AT THE AUCTION
I preregistered, so do I have to wait in line at the doorway?
Nope! That’s the value of paying your entry fee beforehand. Skip the check-in lines and note your name to the person in the hallway who will provide you with a bidding number. Only those who did not preregister need to visit the check-in tables.
Is there anything special I should know about the bidding process?
Use only the bidding number you’re assigned upon entry. One number can be used for both members of a couple, but be sure to list that number TWICE if you both wish to attend the same sign-up event.
The sign-up item I want had more people listed than the host indicated. How will that over-capacity be resolved?
If the host of this sign-up event is present and notes that s/he will allow the extra, then all who have signed up will be winners. If not, auction volunteers will put all of the names into a hat and draw for the proper number. (Couples will not be split up.) This includes anyone who signed up online prior to the start of the Live Auction.
What about the raffle tickets?
Raffle tickets in the amounts of $5-25 will be sold during the evening; the winning ticket will be drawn after the close of the silent auction. The winner will get double the percentage if present and the face amount if not. For example, a $15 ticket will garner 30% of the total collected if the winner is still there, and 15% if not.
When do I pay for my items?
NEW THIS YEAR: NO WAITING TO CHECK OUT!
When all of the bidding is closed, auction volunteers will update 32auctions with the winning bidders and end the auction. All winning bidders will receive an email from 32auctions which includes a link to your invoice. This can be paid online using your credit card.
What if I want to pay with cash or check?
We will be accepting payment on Sunday May 15th after the service. Write your bidder number on the check, made payable to UUCV. You can also mail your check to UUCV.
How will I know which sign-ups I received?
The invoice you will receive via email lists all of the events you bought, as well as the number of places. Your host will contact you by phone or email when the date draws
near, as this information is on the set of records sent to them. Please don’t hesitate to contact the host if you are concerned!
When do I find out who has signed up for my event, and what do I do next?
The Auction manager will send you a sheet with the list of all of paid attendees for your event and their contact information. Your responsibility as the host is to contact each person prior to the date; at least three weeks before is great. Please be sure to receive confirmation that your communication has been received. It’s essential that you verify receipt of this contact; please do not assume that s/he has received your email, voicemail or snail mail, as machines malfunction and things sometimes get lost. (Although the winning bidders do receive a list of all that they purchased, their invoice does not include the host’s contact information.) Prompt communication for events coming up soon is particularly important.
I’m a host, and now I have to change the date/time, or perhaps even cancel for this year. Now what?
Please contact your guests right away and propose the alternate date/time. If you included a rain/snow date on your write-up, hopefully this will suffice. If not, aim to find a mutually agreeable date for all involved, even if it must be scheduled months away. If most, but not all, can attend on the new date, work to include the missed person at another one of your events or plan to include her/him when you offer a similar event next year. You also could provide this person with your spot at a different event you purchased. Since UUCV does not provide auction purchase refunds, we’re counting our participating members and friends to work out mutually agreeable and fair solutions.
What if my schedule changed and now I can’t make it to a sign-up event?
Please do contact your host right away, as the host may already know of someone who wants to attend and would be willing to buy your spot. Offer your spot to a friend and/or just consider it a donation. Your host might invite you to another event s/he is offering later that year or even in a future year